• Lead and manage the field staff including the project engineer, clerk/project administrator, and construction inspector.
• Be the liaison between the Client and Contractor.
• Upholds all safety policies and standards.
• Approves invoices and manage billing process.
• Maintains fiscal monitoring and control on project.
• Oversee all phases of construction project timeline, including scheduling, planning, critical path analysis, and contract administration.
• Coordinate/conduct project “kick-off” meeting to establish line of communication, know who the various teams are and present the CM&E team.
• Ensure contract activities meet the pre-determined schedule.
• Identify area that may delay the project start date.
• Provide project constructability review.
• Develop schedule for submission of permits, submission of COCs/Shop Drawings, reinforcing steel fabrication, and pre-cast structures.
• Establish time limit for processing response to an RFI, submittals, and change order proposals.
• Conduct pre-construction conference.
• Conduct weekly progress OAC/OEC meetings with the contractor and client.
• Performs site visits and monitors progress of construction activities on a regular basis.
• Review change order proposals, negotiate agreeable cost(s), prepare, and process Contract Change orders.
• Review and sign Contractor’s Monthly Progress Payments
• Review weekly and monthly projects status reports.
• Conduct periodic in-house review/training of HDOT procedures.
• Conduct periodic in-house review/training of quality assurance.
• Conduct periodic in-house review of project documents.
• Review and sign “Weekly Statement of Working Days”.
• Work with the staff and State personnel to resolve contractor claims.
• Assist the State on preparation of Fiscal Amendments if necessary.
• Review and assist the State Staff on adequate Traffic Control and Environmental Compliance.
• Assist State Staff on Utility Agreement issues and Utility meetings and Close-Outs.
• Assist State Staff on ROW issues if applicable.
• Ensure that projects are on schedule and within appropriate budget.
• Develop and maintain a checklist to complete and close the project.

NOTE: Construction Documents include but not limited to Standard Specifications, Standard Details, and Permits.

• Management of the field staff including the clerk/project administrator and construction inspector, including review of inspectors’ work (i.e., diary, JCs, AC reports, etc.)
• Administer the construction contract.
• Provide quality customer service and support.
• Update computer skills, as necessary.
• Use the computer software as directed by the owner.
• Develop and maintain a submittal register; ensure all submittals are processed for approval; approved prior to start of work, and copies provided to required agencies/parties. Ensures JCs are complete and processed correctly.
• Develop and maintain control logs (Issues Log, RFI/RRFI Log, RFP/CO Log, Submittal Register, Materials Sampling & Testing Log, Issues, Complaints, etc.)
• Develop and maintain Field Book, Field Measurement Book, Ledger and prepare the Contractor’s Monthly Progress Payments.
• Ensures inspectors/contractors are provided with a copy of all required approved submittals, project plans, specs, agenda(s), PCDs, etc. – verify as necessary.
• Coordinate and prepare schedule for construction inspectors during contractor work hours.
• Coordinate with Construction Inspectors and ensure all pertinent information is passed on and noted.
• Assist Resident Engineer on issuing PCDs, RFPs, cost negotiations, preparation of Contract Change Orders.
• Assist Resident Engineer on preparation of any Contract Amendments if applicable.
• Review and process RFI’s, submittals, project changes.
• Prepare agendas and minutes for project weekly meetings.
• Prepare Weekly Statement of Working Days.
• Prepare and update the HDOT “Project Summary of Materials”
• Prepare and submit to HDOT the Weekly Lane Closure Report
• Prepare various reports, as necessary.
• Review contractor’s certified payrolls for compliance with Wage Rate Schedule and/or Davis Bacon Rates
• Perform daily work site visits.
• Ensure and verify Contractor has notified Hawaii One Call before start of any work.
• Ensure and verify Contractor has notified appropriate Departments and Agencies prior to any work as noted in Construction Plan Notes.
• Ensure project SWPPP and or Site Specific BMP are in compliance.
• Check for compliance of other environmental requirements such as Solid Waste, 401&404, etc.
• Ensure project Traffic Control Plans and/or Typical Lane closures are in compliance
• Investigate and respond to constituent’s complaints.
• Perform other duties as assigned.

NOTE: Construction Documents include but not limited to Standard Specifications, Standard Details, and Permits.

• Obtain from PE/RE all approved submittals, TCPs, SWPPPs, permits and all documents prior to start of actual construction.
• Have all up to date permits in hand and ensure permit requirements are followed.
• Work with contractor on project vertical/horizontal controls and limits.
• Prepares Daily Inspector Report/Diary to include all activities inspected and record statement when work is checked and found constructed according to plans and specifications.
• Inspect work performed by contractor for conformance and in accordance with project plans, specifications, and all referenced construction documents (Standard Details, Standard Specs, Addendum, PCDs, etc.).
• Inspect project SWPPP requirements are in compliance.
• Inspect that other environmental requirements are in compliance.
• Inspect project Traffic Control Plans and/or typical lane closures are in compliance.
• Assure delivered materials are submittals that were reviewed and approved.
• Assure that Buy America Steel Provisions are met.
• Ensure contractor does all their required quality control testing.
• Prepare Force Account Worksheets as directed by the PE/RE.
• Prepares Daily Asphalt Paving Reports
• Identify testing/sampling to be performed, frequency, where and when it is required and develop a testing plan.
• Prepares JC Sample Cards
• Performs material sampling based on the State of Hawaii “Sampling and Testing Guide for Acceptance and Verification” and submit samples to Testing Labs after reviewed by the PE and/or RE.
• Post quantities in Measurement Book / Field Book / Ledger (FM/FB & Ledger developed and maintained by PE).
• Prepare and complete “Field Compaction Test Form” and “Field Compaction Test Log” (Developed and maintained by PE).
• Conduct Equal Employment Opportunities (EEO) labor interviews.
• Informs Foreman and Project Engineer of deficient work / implement corrective work as required by Specs – develop and maintain Deficiencies Log.
• Prepare and maintain an updated project as-built plans.
• Use mandated software if applicable.
• Responsible for other inspection duties as assigned.

NOTE: Construction Documents include but not limited to Standard Specifications, Standard Details, and Permits.